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Board Policy

Board Policy

 

EDUCATIONAL PHILOSOPHY

SECTION 100

Statement of Guiding Principles .................................................................................................................. 100

Educational Philosophy ............................................................................................................................... 102

Educational Goals ....................................................................................................................................... 104

 


SCHOOL BOARD

SECTION 200

Statement of Guiding Principles .................................................................................................................. 200

School District Name .................................................................................................................................. 202

Policy Adoption ........................................................................................................................................... 204

Continuous Improvement Plan .................................................................................................................... 205

Public Charter School ................................................................................................................................. 206


BOARD

Composition of the Board ........................................................................................................................... 210

Board Authority ........................................................................................................................................... 212

Functions of the Board ............................................................................................................................... 214

Duties of the Board ..................................................................................................................................... 215

Duties of Board Officers .............................................................................................................................. 216

Code of Ethics ............................................................................................................................................. 218

Ethics in Government .................................................................................................................................. 219

Advisory Committee .................................................................................................................................... 220

Complaint Resolution .................................................................................................................................. 222

Membership in State and National Associations ......................................................................................... 224

Compensation for Expenses ....................................................................................................................... 226

Board Member Conflict of Interest .............................................................................................................. 228


TRUSTEES

School District Trustee Zones ...................................................................................................................... 240

Trustee Qualifications .................................................................................................................................. 242

Trustee Nomination and Election ................................................................................................................. 244

Trustee Vacancy .......................................................................................................................................... 246


MEETING/PUBLIC RECORDS

Agenda Preparation ..................................................................................................................................... 260

Board Meetings ............................................................................................................................................ 262

Annual Meeting of the Board ....................................................................................................................... 264

Regular Meetings of the Board .................................................................................................................... 266

Special Meetings of the Board ..................................................................................................................... 268

Executive Sessions ...................................................................................................................................... 270

Minutes of the Meeting ................................................................................................................................ 272

Quorum at Board Meetings ......................................................................................................................... 274

Access to Public Records ............................................................................................................................ 276

3-Day Response ...................................................................................................................................... 276F1

Response Letter ...................................................................................................................................... 276F2

Public Records Request Form ................................................................................................................. 276F3

Record Retention ......................................................................................................................................... 277

Waivers of State Board of Education Rules ................................................................................................. 280


CIVIL RIGHTS

Discrimination Prohibited ............................................................................................................................. 290

Reasonable Accommodation for Persons with Disabilities .......................................................................... 292

ADA Complaint Procedure ...................................................................................................................... 292P1

Civil Rights Grievance Procedure ............................................................................................................... 294

 


ADMINISTRATION

SECTION 300

Statement of Guiding Principles .................................................................................................................. 300

Administration Appointment ........................................................................................................................ 302

Site-Based Management ............................................................................................................................ 303

Superintendent Appointment ....................................................................................................................... 304

Superintendent Evaluation .......................................................................................................................... 305

Superintendent Authority ............................................................................................................................. 306

Principal Contracts ...................................................................................................................................... 308

Principal Evaluations ................................................................................................................................... 310

Administrative Personnel Expenses ............................................................................................................ 312

Employing Retired Administrators ............................................................................................................... 314

School Calendar ......................................................................................................................................... 350

District Organization .................................................................................................................................... 352

Emergency School Closure ......................................................................................................................... 354

Health or State/National Emergency Plan ................................................................................................... 355

School Holidays ........................................................................................................................................... 356

 

 

PERSONNEL

SECTION 400

Statement of Guiding Principles .................................................................................................................. 400

 

GENERAL PROVISIONS

Idaho State Veteran Employment Preference ........................................................................................ 400.10

Reporting New Employees ..................................................................................................................... 400.50

Compliance with ADA Regarding Employees with Disabling Conditions .................................................... 401

Reasonable Accommodation Form ......................................................................................................... 401F1

Medical Release for Reasonable Accommodation Request ................................................................... 401F2

Letter to Healthcare Provider re Reasonable Accommodation Request ................................................ 401F3

Physician Reasonable Accommodation Form ........................................................................................ 401F4

Procedures for Requesting Reasonable Accommodation ...................................................................... 401P1

Criminal History Checks for Employees, Volunteers and Contractors ....................................................... 402

Reporting of Criminal Offenses .............................................................................................................. 402.50

Employee Drug and Alcohol Use Policy ...................................................................................................... 403

Employer Recommendations ...................................................................................................................... 404

Applicants: Information on Past Job Performance ................................................................................. 404.50

Release with No Prior Public School Experience ............................................................................... 404.50F1

Release with Prior Public School Experience ..................................................................................... 404.50F2

Gifts to Employees ...................................................................................................................................... 405

Investigating and Reporting Suspected Child Abuse, Abandonment or Neglect ......................................... 406


LEAVE

Family and Medical Leave Act (FMLA) ....................................................................................................... 407

Sick Leave ............................................................................................................................................. 407.50

Jury Duty ..................................................................................................................................................... 408

Military Leave .............................................................................................................................................. 409

Administrative Leave for Certificated Employees .................................................................................. 409.50


PROTECTIONS

Non-Discrimination in Employment ............................................................................................................. 410

Personnel Files ............................................................................................................................................ 411

General Personnel Regulations .................................................................................................................. 412

Political Activities ......................................................................................................................................... 413

Sexual Harassment ..................................................................................................................................... 414

Staff Protection ............................................................................................................................................ 415

Whistle Blower ............................................................................................................................................. 416

Employee Volunteers .................................................................................................................................. 417

Personnel Conflict of Interest ...................................................................................................................... 418

Supplementation of Worker's Compensation Benefits ................................................................................ 419

Safety Management Program ..................................................................................................................... 420

HIPPA Privacy Rule  ................................................................................................................................... 421

HIPPA Sample Letter .............................................................................................................................. 421F1

Notice of HIPAA Privacy Practices .......................................................................................................... 421F2

HIPPA Authorization Form ...................................................................................................................... 421F3

HIPPA Business Associate Agreement ................................................................................................... 421F4

Name-Clearing Hearing .............................................................................................................................. 422

Sample Letter Name Clearing Hearing ................................................................................................... 422F1

Request for Name Clearing Hearing ....................................................................................................... 422F2

Name Clearing Hearing Procedure ......................................................................................................... 422P1

 

PARAPROFESSIONALS

Qualifications and Training Requirements of Instructional Paraprofessionals ........................................... 430


CERTIFICATED EMPLOYEES

Definition of Certificated Employee ............................................................................................................. 440

Assignment and Transfer of Certificated Employees .................................................................................. 441

Code of Ethics for Certificated Employees ................................................................................................. 442

Code of Ethics Acknowledgement .......................................................................................................... 442F1

Certificated Employees Evaluations ........................................................................................................... 443

Employment Contracts with Certificated Employees .................................................................................. 444

Grandfathered Renewable Contract Employee ...................................................................................... 444.50

Probation of Certificated Employees ........................................................................................................... 445

Negotiated Agreement Terms ..................................................................................................................... 446

Recruitment of Certificated Employees ....................................................................................................... 447

Reduction in Force Regarding Certificated Employees ............................................................................... 448

Release from Contract of Certificated Employees ...................................................................................... 449

Release Time for Certificated Employees ................................................................................................... 450

Suspension of Teaching Certificate ............................................................................................................. 452

Support Programs ....................................................................................................................................... 453

Discharge of Certificated Employees .......................................................................................................... 454

Master Teachers ......................................................................................................................................... 455

Supplemental Contracts .............................................................................................................................. 457

Reassignment of Administrative Employees ............................................................................................... 459

Informal Review Procedure for Certificated Employees ............................................................................. 460

Employing Retired Teachers ....................................................................................................................... 465

Leadership Premiums for Instructional Employees ..................................................................................... 466

 


NON-CERTIFICATED EMPLOYEE

Definition of Non-Certified Personnel ......................................................................................................... 470

Non-Certificated Employees: At-Will Employment ..................................................................................... 471

Salary Schedules for Non-Certificated Personnel ...................................................................................... 472

Group Health Insurance for Non-Certificated Employees .......................................................................... 473

Evaluation of Non-Certificated Employees ................................................................................................. 474

FLSA: Non-Exempt Employees and Overtime Requirements .................................................................... 475

Grievance Procedure for Non-Certificated Employees ............................................................................... 476

Non-Certificated Grievance .................................................................................................................... 476P1

Absence Without Pay for Non-Certificated Employees .............................................................................. 477

Vacation Leave for Non-Certificated Employees ........................................................................................ 480

 

MISCELLANEOUS PROVISIONS

Employee Use of Electronic Communication and Social Media ................................................................. 490

Acceptable Use of Internet, Computer and Network Resources for Employees ........................................ 491

Outside Employment .................................................................................................................................. 492

 


STUDENTS

SECTION 500

Statement of Guiding Principles .................................................................................................................. 500

Student Handbooks ..................................................................................................................................... 502

Student Publications .................................................................................................................................... 504

Student Harassment .................................................................................................................................... 506

Prohibition Against Harassment, Intimidation and Bullying ..................................................................... 506.50

Juvenile Sex Offenders ............................................................................................................................... 507

Foreign Exchange Students ........................................................................................................................ 508

Tracking Foreign Students and Foreign Exchange Visitors ........................................................................ 509

School Climate ............................................................................................................................................ 512

Evacuation and Fire Drills ........................................................................................................................... 514

Student Dress Code .................................................................................................................................... 517

Student Use of Electronic Communications and Entertainment Devices .................................................... 518

Name/Gender Change ................................................................................................................................ 519

Transgender and Gender Nonconforming Students .............................................................................. 519.50

Name/Gender Change Request Form .................................................................................................... 519F1

Sample Physician Letter ......................................................................................................................... 519F2


ATTENDANCE

Proof of Age and Identification .................................................................................................................... 520

School Attendance and Habitual Truancy ................................................................................................... 522

Attendance and Truancy Checklist ............................................................................................................ 522F

Affidavit of Truancy .................................................................................................................................. 522F1

Student Driving Privileges ........................................................................................................................... 524

Divorced or Estranged Parents: Rights and Responsibilities ...................................................................... 528

 

DISCIPLINE

Prohibition of Weapons ................................................................................................................................ 541

Searches by School Officials ....................................................................................................................... 542

Student Suspension .................................................................................................................................... 543

Student Expulsion/Denial of Enrollment ...................................................................................................... 544

Disciplining Students with Disabilities (IDEA) .............................................................................................. 545

Disciplining Students with Disabilities (Section 504) ................................................................................... 546

Corporal Punishment ................................................................................................................................... 547

Theft or Destruction of School Property ....................................................................................................... 548

Prohibition of Gang Activities ....................................................................................................................... 549

Assault and Battery ...................................................................................................................................... 550

Student Drug, Alcohol and Tobacco Use ..................................................................................................... 551

Hazing Prohibition ........................................................................................................................................ 552

Restraint and Seclusion ............................................................................................................................... 553

Relationship Abuse and Sexual Assault Prevention and Response ........................................................... 554

 

STUDENT HEALTH

Food Allergies ............................................................................................................................................. 559

Food Allergy Protocol ................................................................................................................................ 559P

Epinephrine Auto-Injectors .......................................................................................................................... 560

Administering Medications ........................................................................................................................... 561

Administering Medications: Diabetes ...................................................................................................... 561.50

Exclusion for Communicable Diseases ....................................................................................................... 562

Exclusion for Head Lice ............................................................................................................................... 563

Head Lice Infestation Notification ............................................................................................................ 563F1

Health Records and Emergency Care ......................................................................................................... 564

Immunization Requirements ........................................................................................................................ 565

Student Suicide Prevention ......................................................................................................................... 566

Student Suicide Prevention Form for Information Release ..................................................................... 566F1

Student Suicidal Prevention Procedure-Plan ............................................................................................ 566P

Students with a Living Will and Durable Power of Attorney for Health Care ............................................... 567

School Wellness .......................................................................................................................................... 569

Concussions ........................................................................................................................................... 569.50

Concussion Procedures ..................................................................................................................... 569.50P1

 

ACTIVITIES

Extracurricular Student Activities ................................................................................................................. 570

Interscholastic Activities .............................................................................................................................. 571

Eligibility and Participation in Interscholastic Activities ................................................................................ 572

Athletic Activities Insurance ......................................................................................................................... 573

Transportation to School-Sponsored Activities ............................................................................................ 575

Field Trips .................................................................................................................................................... 576

Extended Field Trips .................................................................................................................................... 577

Field Trip Approval Form ......................................................................................................................... 577F1

Field Trip Itinerary Form .......................................................................................................................... 577F2

Field Trip Consent Form .......................................................................................................................... 577F3

Field Trip Chaperone Guidelines ............................................................................................................. 577F5

Field Trips Volunteer Disclosure Form .................................................................................................... 577F6

Drug and Alcohol Testing of Students Participating in Extracurricular Activities ......................................... 578

Student Groups in School Facilities ............................................................................................................. 579

 

 

EDUCATIONAL PROGRAMS

SECTION 600

Statement of Guiding Principles .................................................................................................................. 600

Accreditation ............................................................................................................................................... 602

Idaho Digital Learning Academy (IDLA) Classes-Proposed Policy .......................................................... 602.9

Personnel Standards ................................................................................................................................... 604

Curriculum Standards, Alignment and Assessment .................................................................................... 605

Selection of Curriculum Materials ................................................................................................................ 606


Elementary School Required Instruction

Elementary School Required Instruction ..................................................................................................... 607


Middle School/Junior High School Required Instruction

Middle School/Junior High School Required Instruction ............................................................................. 608

Middle School/Junior High School Credit .................................................................................................... 609

Awarding High School Credit for Courses Taken Before 9th Grade ...................................................... 609.50


High School Graduation Requirements

High School Graduation Requirements ..................................................................................................... 610

High School Graduation: Alternate Measures for Demonstrating Proficiency ............................................ 611

Idaho Promise Scholarship Program ......................................................................................................... 612

Commencement ........................................................................................................................................ 614

Selection of Student Speakers at Commencement .................................................................................... 615

Early Graduation ........................................................................................................................................ 616

Correspondence Courses .......................................................................................................................... 618

Credit Acceptance for Transferring Students ............................................................................................. 620

Credit by Examination ................................................................................................................................ 622

Participation in Statewide Assessments ..................................................................................................... 624

Promotion of Students ................................................................................................................................ 626

Homework .................................................................................................................................................. 628

 

ENROLLMENT

Dual Enrollment .......................................................................................................................................... 630

Open Enrollment ......................................................................................................................................... 631

8 in 6 Program ............................................................................................................................................ 632

Mastery Advancement Program (MAP) ................................................................................................. 632.50

Advanced Opportunities ............................................................................................................................. 633

Dual Credit Programs ............................................................................................................................ 633.10

Mastery Advancement Program (MAP) ................................................................................................. 633.20

Advanced Opportunities Participation Form ............................................................................................. 633F

Advanced Opportunities - Student Registration Instructions .................................................................... 633P

Postsecondary Enrollment Options ............................................................................................................ 634

Student Safety Measures ........................................................................................................................... 635

Public School Choice ................................................................................................................................. 636

Student Fee Policy ..................................................................................................................................... 638

Parental Rights and Involvement Policy ..................................................................................................... 639

 

CURRICULUM/MATERIALS

Curriculum .................................................................................................................................................. 640

Citizenship, U.S. Constitution, National Flag and Colors ........................................................................... 641

Communication Skills ................................................................................................................................. 642

Controversial Issues ................................................................................................................................... 644

Guest Speakers .......................................................................................................................................... 646

Health/Wellness .......................................................................................................................................... 648

Lesson Plans .............................................................................................................................................. 650

Library and Resource Center Materials ...................................................................................................... 652

Sex Education ............................................................................................................................................ 656

Social Studies ............................................................................................................................................. 658

Technology ................................................................................................................................................. 660

Prohibition Against Reproduction of Copyrighted Materials ....................................................................... 661

Workforce Skills .......................................................................................................................................... 664

 

SPECIAL PROGRAMS

Special Education Services to Private School Students ............................................................................. 669

Special Education (IDEA) ........................................................................................................................... 670

Special Education: Written Agreements ................................................................................................ 670.10

Section 504 ................................................................................................................................................. 671

Section 504: Notice from 296F1 ............................................................................................................. 671F1

Section 504: Hearing Procedure from 296P1 ......................................................................................... 671P1

Gifted/Talented Education .......................................................................................................................... 672

Reading Assessment and Intervention Program ........................................................................................ 673

Limited English Proficiency Program .......................................................................................................... 674

Placement of Secondary Students at Alternative Schools ......................................................................... 676

Title I: Development of Parental Involvement Policy .................................................................................. 677

Title I: Parental Involvement .................................................................................................................. 677.10

Federal Impact Aid ................................................................................................................................ 677.50

Release Time ............................................................................................................................................. 678

Religion in Schools ..................................................................................................................................... 679

Homeless Student Education ................................................................................................................ 679.50

Notification of Enrollment Decision Form .......................................................................................... 679.50F1

Appeal of Enrollment Decision Form ................................................................................................. 679.50F2

Out-of-State Students in Residential Facilities ...................................................................................... 679.60

 

STUDENT RECORDS

Transfer Student Records .......................................................................................................................... 680

Annual Notification of Rights Under the Protection of Pupil Rights Amendment ................................... 680.50

Student Privacy PPRA Notice ........................................................................................................... 680.50F1

PPRA Consent and Opt-Out ............................................................................................................. 680.50F2

Student Records ........................................................................................................................................ 681

Student Data Privacy and Security ........................................................................................................ 681.50

Class Record Book ..................................................................................................................................... 682

Grading ....................................................................................................................................................... 684

Permanent Student Records ...................................................................................................................... 686
Report Cards .............................................................................................................................................. 688

Student Learning Plans .............................................................................................................................. 690

 

COMPUTER

Computer Software .................................................................................................................................... 696

Acceptable Use of Internet, Computer and Network Resources for Students ........................................... 698

Student Internet Use Authorization Form ............................................................................................... 698F1

Technology Instruction and Determining Average Daily Attendance (ADA) .............................................. 699

 

 

SUPPORT SERVICES

SECTION 700

Statement of Guiding Principles .................................................................................................................. 700

 

STUDENT TRANSPORTATION

Student Transportation ............................................................................................................................... 710

Student Transportation System .................................................................................................................. 712

Transportation of Nonpublic School Students ............................................................................................ 714

Transport Liability Insurance ...................................................................................................................... 716

Contracts for Student Transportation Service ............................................................................................ 718

Activity Busing ............................................................................................................................................ 720

Unauthorized School Bus Entry ................................................................................................................. 722

Student Bus Conduct ................................................................................................................................. 730

 

BUS DRIVER CONDUCT

School Bus Driver ...................................................................................................................................... 738

Duties of School Bus Drivers ..................................................................................................................... 740

Bus Driver Conduct .................................................................................................................................... 742

Bus Driver Drug and Alcohol Testing Program .......................................................................................... 744

Bus Warning Violations .............................................................................................................................. 746

 

SCHOOL LUNCH MEALS

School Lunch Meals ................................................................................................................................... 770

Charging School Lunches .......................................................................................................................... 771

 

 

BUSINESS PROCEDURES

SECTION 800

Statement of Guiding Principles ................................................................................................................. 800

 

BONDING/INSURANCE

Fidelity Bond .............................................................................................................................................. 802

Insurance ................................................................................................................................................... 804

Bond and Licensure Requirements for Public Works ................................................................................ 806

Conditions for Use of District Vehicles ....................................................................................................... 808

 

BUDGET

Budget Planning and Adoption ................................................................................................................... 810

Budget Adjustments ................................................................................................................................... 812

Monthly Budget and Treasurer's Report .................................................................................................... 814

 

FINANCIAL STATEMENTS

Annual Statement of Financial Condition ................................................................................................... 820

Audit of Financial Statements .................................................................................................................... 822

Financial Emergency ................................................................................................................................. 824

Gifts, Grants and Bequests ....................................................................................................................... 830

Income from Sale or Use of School Property ............................................................................................ 832

Increase in Fees ........................................................................................................................................ 834

Investments ............................................................................................................................................... 836

Activity Funds ............................................................................................................................................ 838

 

PAYROLL

Payroll Deductions ..................................................................................................................................... 840

Payroll Periods ........................................................................................................................................... 842

Supplemental Pay ...................................................................................................................................... 844

Travel Allowances ...................................................................................................................................... 846

Direct Deposit ............................................................................................................................................. 847

 

PURCHASING

Purchasing ................................................................................................................................................. 850

Purchasing and Leasing Personal Property .......................................................................................... 850.30

Service Contracts .................................................................................................................................. 850.60

Public Works Construction .................................................................................................................... 850.90

Supplemental Bidding Procedures ............................................................................................................ 851

Issuance of Checks ................................................................................................................................... 852

Cancellation of Checks .............................................................................................................................. 854

Lease/Purchase Agreements .................................................................................................................... 856

Personal Service Contracts: Notice Requirements ................................................................................... 857

Contracted Educational Services ......................................................................................................... 857.50

Payment for Goods and Services ............................................................................................................. 858

Purchase Orders ....................................................................................................................................... 860

Signature Authority .................................................................................................................................... 862

Use of School District Credit Cards ........................................................................................................... 868

 

RECORD KEEPING

Board of Trustees Records......................................................................................................................... 870

Storage and Retrieval of Business Records .............................................................................................. 871

Inventory Records of Fixed Assets ............................................................................................................ 872

Personnel Records .................................................................................................................................... 874

District Expenditure Website ..................................................................................................................... 876

Time and Effort Reporting ......................................................................................................................... 877

Time and Effort Supervisors Certification Assurance Form ................................................................... 877F1

Time and Effort Personnel Activity Report Form .................................................................................... 877F2

Time and Effort Employee Certification Assurance Form ...................................................................... 877F3

Time and Effort Procedure ....................................................................................................................... 877P

 

ELECTRONIC COMMUNICATIONS

Electronic Signatures and Records ........................................................................................................... 880

 

BUILDING AND SITES

SECTION 900

Statement of Guiding Principles ................................................................................................................. 900

Building and Grounds Maintenance and Development .............................................................................. 902

Snow Removal and De-Icing of Premises ................................................................................................. 903

Uniform Public School Building Safety ....................................................................................................... 904

Asbestos Management Plan ...................................................................................................................... 906

Annual Asbestos Notice ........................................................................................................................ 906F1

Rental/Use of School District Facilities ...................................................................................................... 910

Building Rental Instructions ................................................................................................................... 910F1

Rental Inspection Sheet ........................................................................................................................ 910F2

Building Rental Checklist ....................................................................................................................... 910F3

Building Rental Agreement .................................................................................................................... 910F5

Acquisition and Sale of Personal Property ................................................................................................ 920

Acquisition and Sale of Real Property ....................................................................................................... 922

Excision and Annexation of Territory ......................................................................................................... 927

Contracts for Recreational Facilities .......................................................................................................... 930

Use of Contract Services ........................................................................................................................... 932

Trespass on School District Properties ...................................................................................................... 934

Electronic Surveillance ............................................................................................................................... 940

Tobacco Use on District Property ............................................................................................................... 950

Prohibition of Weapons and Firearms ........................................................................................................ 951

Employee Use of  School District Equipment ............................................................................................. 960

Service Animals .......................................................................................................................................... 970

Automated External Defibrillator (AED) ...................................................................................................... 980

AED Procedure ...................................................................................................................................... 980P1

Bloodborne Pathogens ............................................................................................................................... 990

Exposure Control Plan ........................................................................................................................... 990F1

HBV Declination Form ............................................................................................................................ 990F2

 

 

COMMUNITY RELATIONS

SECTION 1000

Statement of Guiding Principles ............................................................................................................. 1000

Parent Involvement in Educational Process ........................................................................................... 1002

Cooperation with Law Enforcement Agencies ........................................................................................ 1004

Business Partnerships ............................................................................................................................ 1005

Registered Sex Offenders ...................................................................................................................... 1006

Sex Offender Letter ............................................................................................................................. 1006F1

Sex Offender Petition .......................................................................................................................... 1006F2

Community Involvement .......................................................................................................................... 1010

School Volunteers ................................................................................................................................... 1011

Patron Complaint .................................................................................................................................... 1012

Public Relations ...................................................................................................................................... 1014

Relationship Between School and Law Enforcement Officials ............................................................... 1016

Student Community Involvement ............................................................................................................ 1020

Public Performance by Students ............................................................................................................ 1022

Contests for Students ............................................................................................................................. 1024

Participation in Fund Drives .................................................................................................................... 1026

Money-Raising Activities in the Schools ................................................................................................. 1028

Gifts to Personnel ................................................................................................................................... 1040

Loan of School Equipment ...................................................................................................................... 1042

Advertising in the Schools ....................................................................................................................... 1044

Patron Conduct at District Programs and Activities ................................................................................ 1046

Parental Notification of Teacher Qualifications ....................................................................................... 1050

Recruitment of High School Students ..................................................................................................... 1054